Privacy Policy

Last updated: 20 July 2026

SIA Pro Writer ("we", "us", "our") provides an AI-powered tool that helps security professionals turn rough notes into formal written reports. This page explains what information we collect, how it's used, and how it's protected.

1. What information we collect

We collect the minimum needed to run the service:

• Your email address — collected when you use your first free report, or when you subscribe. Used to track your free report usage and to recognise you as a paying subscriber.
• The report content you enter — your rough notes, officer name, location, and date/time fields, which are sent to our AI provider to generate your report (see Section 3 below).
• Payment information — if you subscribe, payment is handled entirely by our payment processor, Lemon Squeezy. We never see or store your card details.
• Basic technical data — such as IP address and browser type, collected automatically by our hosting provider (Vercel) for security and performance purposes.

2. What we don't do

• We do not sell your personal information to anyone.
• We do not store the content of your reports or rough notes in a database after they're generated and shown to you.
• We do not use your report content to train any AI models.

3. Third-party services we use

To provide SIA Pro Writer, we rely on a small number of trusted third-party services. Each only receives the minimum data needed to do its job:

• Anthropic (Claude AI) — the text you enter (your rough notes and any names/details you include) is sent to Anthropic's API to generate your formal report. Anthropic processes this data to return the result to you and does not use it to train their models. If your notes reference real people, incidents, or alleged offences, please be aware this information is processed by this third party in order to generate your report.
• Lemon Squeezy — handles all subscription payments and billing. We never see your full card details.
• Upstash — a database used only to remember your email address, your free report count, and whether you have an active subscription.
• Vercel — hosts our website and application infrastructure.

4. How long we keep your data

Your email address and usage count are kept for as long as you use the service, so we can recognise you as a free or paying user. If you'd like your email and usage data deleted entirely, email us at hello@siaprowriter.co.uk and we'll remove it within 7 days. Report content itself is not retained — it exists only for the moment it takes to generate and display your report.

5. Your rights

Under UK GDPR, you have the right to access, correct, or delete your personal data, and to ask what data we hold about you. To exercise any of these rights, email hello@siaprowriter.co.uk.

6. Sensitive content in reports

Because SIA Pro Writer is designed for incident reporting, the notes you enter may reference real names, alleged offences, or descriptions of physical altercations. You are responsible for ensuring your use of the tool complies with your employer's data protection policies and any applicable law (such as GDPR) when handling this information. We recommend avoiding entering more personal detail than necessary for the report to be useful, and always following your organisation's official incident reporting and data retention procedures alongside this tool.

7. Changes to this policy

We may update this policy from time to time. Material changes will be reflected on this page with an updated "last updated" date.

8. Contact

Questions about this policy? Email hello@siaprowriter.co.uk.